How to Book Hotels for Schengen Tourist Visa Applications
Source : Excerpt from the book “Switzerland Visa (Tourist Visa): Guide to Preparing Visa Documents” by author : Wakojang. Publishing of this article is authorized under copyright by author Wakojang.
Accommodation/Hotel Booking Confirmation
Covering the entire duration of stay in Schengen member states
Must include the names of all applicants (matching passports exactly)
Advice :
- Submit hotel/accommodation booking confirmation in English
Ensure the visa applicant's name appears on the booking and covers every night stayed in Schengen
- If traveling as a group, submit additional bookings for other rooms traveling together to prove group travel
- Do not pay for accommodation yet; recommend booking with pay-later and free cancellation options
- If booking accommodation through Booking.com, the guest name field provides only a single line. If 2 people are staying, enter both names on the same line separated by a comma (,)
For example: Jenjira Mankang, Sunisa Sakon
- If the booking includes multiple rooms and printed names are truncated because full names are too long, the tip when booking is to add guest names for all rooms in the Special Request field
- On Booking.com, using the Special Request field ensures every guest's name in every room appears for visa submission. We recommend highlighting names in this field with a yellow highlighter
For example :
When booking, specify in the Special Request field:
Name List :
Room 1 : Jenjira Mankang, Sunisa Sakon
Room 2 : Jutams Malakan, Thani Malakan
Note:
- Some hotel booking sites use a Remark field or similar special request section to list all guests across every room in that booking
- Accommodation bookings must be submitted for every night covering the duration of stay in the Schengen area
Recommended E-book Title
“Switzerland Visa (Tourist Visa): Guide to Preparing Visa Documents”
Author : Wakojang
Order Book Online
Documents for your application
Embassies usually ask for a hotel booking and a travel plan. If you prefer to arrange them yourself you can book here, or let our visa team prepare the whole file for you.
Thai language, pay in baht
Attach the booking to your visa file; pick free cancellation and adjust once the visa is granted
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